01-28-25 Equipment Inspections

Today’s Toolbox Talk aims to clear up any confusion about equipment inspections. Inspections aren’t just about checking a box—they’re about making sure you go home safe and sound every day. Inspections cover all tools and equipment used across every job site. While all equipment must be inspected before each use, there are three specific types of equipment that require not only inspections, but also proper documentation using designated inspection tags. These records must be maintained and kept accessible until the project is complete.

The following three pieces of equipment require inspections to be done and documented on the appropriate inspection tags:

  1. MEWPs: Inspections must be documented daily using the green inspection tag.
  1. Ladders: Inspections must be documented daily using the white inspection tag.
  1. Scaffolds: Inspections must be documented daily using the brown inspection tag.

By adhering to this Hudson Bay policy, we meet L&I and OSHA standards.

Why Inspections Matter

  1. Your Safety Comes First: Regular inspections help catch wear, damage, or defects that could lead to accidents or injuries. Whether it’s a ladder, a harness, or a MEWP, faulty equipment can fail without warning. Inspections give us the chance to fix problems before they become dangerous.

  2. Company Policy: At Hudson Bay, inspections are a vital part of our standard operating procedures, and everyone’s adherence is essential to maintaining a safe workplace.

  3. Legal Requirements: Inspections are required by L&I and OSHA regulations. Ignoring these rules can lead to penalties, fines, and even shutdowns—but more importantly, it puts your safety at risk.

What’s Expected of You

  1. Inspect All Equipment Before Use: Whether it’s a MEWP, ladder, scaffold, fall protection equipment, extension cord, hand or power tools, and all others not listed. Take a few minutes to check it over before starting your work. Look for defects, wear, or anything unusual.

  2. It does not matter whether the equipment belongs to HBI or another party—it must still be inspected. Our inspection tags are secured with removable wire, designed to remain attached to the equipment during use. If the Equipment doesn’t belong to us; you may remove the tag when you’re finished.

  3. Report Issues Immediately: If you notice anything wrong, don’t use the equipment. Red tag it, and let your supervisor know immediately.
  1. Foreman and Leads: You are responsible for ensuring that crew members complete equipment inspections on your job site. If any crew member refuses to comply with HBI policies, promptly notify your supervisor or a member of the safety department.

Consequences of Non-Compliance

Let’s be clear—skipping inspections is not an option. Failing to follow inspection protocols not only endangers you and your teammates but also violates Hudson Bay policies and legal regulations. Individuals who don’t comply may face disciplinary actions. We’re all responsible for creating a safe work environment, and we need everyone to do their part.

Remember This!

If you need inspection tags for your jobsite, please contact your supervisor, safety department, or the warehouse.

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